How do I apply conditional formatting to multiple cells using formula?


  1. Select all of the cells for which you want to apply the formatting:
  2. Go to the Home tab and click Conditional Formatting > New Rule…
  3. Select Use a formula to determine which cells to format and paste the formula that you just created.
  4. Click the Format button and choose the desired look for the cells.
  5. Test it out:

How do you calculate which cell to format?

Excel formulas for conditional formatting based on cell value

  1. Select the cells you want to format.
  2. On the Home tab, in the Styles group, click Conditional formatting > New Rule…
  3. In the New Formatting Rule window, select Use a formula to determine which cells to format.
  4. Enter the formula in the corresponding box.
  5. Click the Format…

Why is conditional formatting not working?

Double-check the rule in the Conditional Formatting Rules Manager. Sometimes, for no reason at all, Microsoft Excel distorts the rule you have just created. So, if the rule is not working, go to Conditional Formatting > Manage Rules and check both the formula and the range it applies to.

How do I apply multiple rows in conditional formatting?

Conditional Formatting Across Multiple Cells in Excel

  1. Highlight the cell in the row that indicates inventory, our “Units in Stock” column.
  2. Click Conditional Formatting.
  3. Select Highlight Cells Rules, then choose the rule that applies to your needs. In this example, select Less Than.
  4. Fill out the Less Than dialog box and choose a formatting style from the dropdown.

Can you do conditional formatting in Word?

You may be familiar with Conditional Formatting in Excel. Well, Conditional Formatting can also be applied to fields in Word. Now, Word does not have a Conditional Formatting button like in Excel, but you can write an IF function in the field and format the true and false responses.

How do you change the range of cells that a conditional formatting rule applies to?

To change the range of cells that the conditional formatting rules applies to, you don’t need to go to the ‘Edit Formatting Rule’ box above. You just need to click in ‘Applies to’ at the rule you want to change in the ‘Conditional Formatting Rules Manager’ box. Click the formula and change the area.

What is conditional formatting?

Conditional formatting is a feature in many spreadsheet applications that allows you to apply specific formatting to cells that meet certain criteria. It is most often used as color-based formatting to highlight, emphasize, or differentiate among data and information stored in a spreadsheet.

What is the difference between formatting and conditional formatting?

Conditional formatting permits you to automatically apply formatting—such as colors, icons, and data bars—to one or more cells grounded on the cell value.

How do I copy conditional formatting rules to multiple cells?

Copy Conditional Formatting Using Format Painter

  1. Select the cell (or range of cells) from which you want to copy the conditional formatting.
  2. Click the Home tab.
  3. In the Clipboard group, click on the Format Painter icon.
  4. Select all the cells where you want the copied conditional formatting to be applied.

How do I change the formatting restrictions in Word?

On the Review tab, in the Protect group, click Protect Document, and then click Restrict Formatting and Editing. In the Editing restrictions area, select the Allow only this type of editing in the document check box. In the list of editing restrictions, click No changes (Read only).

How do you write an IF THEN statement in Word?

In the Write and Insert Fields section, select Rules, If…Then… Else……On the Insert Word Field:IF screen:

  1. In the Field name drop-down, select the field name on which to base the conditional statement.
  2. In the Comparison drop-down, select the appropriate operator.
  3. In the Compare to field, enter the appropriate value.

How do I use conditional formatting?

To create a conditional formatting rule:

  1. Select the desired cells for the conditional formatting rule.
  2. From the Home tab, click the Conditional Formatting command.
  3. Hover the mouse over the desired conditional formatting type, then select the desired rule from the menu that appears.
  4. A dialog box will appear.

How do I drag formatting in Excel?

Select the cell with the formatting you want to copy. Select Home > Format Painter. Drag to select the cell or range you want to apply the formatting to. Release the mouse button and the formatting should now be applied.

Which statement best describes the conditional formatting?

Answer: “Conditional formatting (CF) is a tool that allows you to apply formate to a cell or range of cell, and have that formatting change despending on the value of the cell or the value of a formula. ” For example, you can have a cell appear bold only when the value of the cell is greater than 100.

What is conditional formatting give an example?

Conditional formatting is a fantastic way to quickly visualize data in a spreadsheet. Formulas give you maximum power and flexibility. For example, using the “Equal to” preset, it’s easy to highlight cells equal to “apple”.

How do I highlight an entire column in Excel using conditional formatting?

Apply conditional formatting to text

  1. Select the range of cells, the table, or the whole sheet that you want to apply conditional formatting to.
  2. On the Home tab, click Conditional Formatting, point to Highlight Cells Rules, and then click Text that Contains.

Does conditional formatting slow down Excel?

Not many Excel users know that Excel Conditional Formatting is volatile. While you may not notice the difference with small data sets, it can result in a slow excel spreadsheet if applied on large data sets, or applied multiple times.

Can you copy conditional formatting rules in Excel?

Click the cell containing the conditional format you want to copy. Click Home, then click to select Format Painter, which appears next to Copy, Paste and other editing functions. Excel automatically copies the formatting into the range when you release the mouse button.

How do I drag conditional formatting?

Method 1: Drag the Formatting

  1. Select the cell and apply the conditional formatting, referencing other cells in the row.
  2. Highlight the row.
  3. Drag the corner of the row down to the bottom of the cells you want to apply the formatting to – just as if you were going to replace all the content.

Can I copy conditional formatting from one cell to another?

Click on the cell that has the conditional formatting you want to copy. Click Home > Format Painter. To paste the conditional formatting, drag the paintbrush across the cells or ranges of cells you want to format. You can even apply conditional format on one cell based on other cells criteria.

How do I copy a spreadsheet and keep formatting?

How to copy a sheet in Excel

  1. Simply, click on the sheet tab that you want to copy, hold the Ctrl key and drag the tab where you want it:
  2. For instance, that’s how you can make a copy of Sheet1 and place it before Sheet3:
  3. To copy a sheet, go to the Home tab > Cells group, click Format, and then click Move or Copy Sheet:

Which formatting options can be set for conditional formatting rules?

Which formatting option(s) can be set for Conditional Formatting rules? Any of these formatting options as well as number, border, shading, and font formatting can be set.

How do you highlight rows in conditional formatting?

Highlight Rows Based on a Number Criteria

  1. Select the entire dataset (A2:F17 in this example).
  2. Click the Home tab.
  3. In the Styles group, click on Conditional Formatting.
  4. Click on ‘New Rules’.
  5. In the ‘New Formatting Rule’ dialog box, click on ‘Use a formula to determine which cells to format’.

How do I make rows change color depending on text?

Apply conditional formatting based on text in a cell

  1. Select the cells you want to apply conditional formatting to. Click the first cell in the range, and then drag to the last cell.
  2. Click HOME > Conditional Formatting > Highlight Cells Rules > Text that Contains.
  3. Select the color format for the text, and click OK.

How many types of formatting can you do using conditional formatting?

There are 5 types of conditional formatting visualizations available:

  • Background Color Shading (of cells)
  • Foreground Color Shading (of fonts)
  • Data Bars.
  • Icons (which have 4 different image types)
  • Values.